Proposition 42 is being framed as a way to strengthen California’s open records laws. “Without Prop. 42, Californians will never fully know what’s happening at local governments and agencies, most of which have multimillion-dollar budgets,” says the website created to publicize the measure.

San Francisco Fire Department fire investigation report. (Lisa Pickoff-White/KQED)
San Francisco Fire Department fire investigation report. (Lisa Pickoff-White/KQED)

But the measure has nothing to do with access to information. Instead, it’s all about who pays the costs for records requests.

Prop. 42 is a constitutional amendment borne out of a political miscalculation.

It stems back to last year’s state budget, when lawmakers voted to eliminate a handful of open records requirements for local governments, and instead turn them into suggestions. Since advocates, reporters and other government-watchers often use the law to pry government information out of officials who would otherwise never turn it over, changing requirements into suggestions didn’t sit too well. An uproar ensued, mostly from the press. Newspaper editorial after newspaper editorial blasted the move.

The Legislature quickly backtracked and the bill never became law, even though Senate leaders like Mark Leno, who chairs the budget committee, insisted the whole thing was being mischaracterized. “I just want to reiterate that the actions that we took on AB76 did not touch the core principles of the California Public Records Act, which all of us in this room treasure and value,” he told reporters last June.

The Democrat said the move had nothing to do with access to records, and everything to do with who foots the bill. He and the other lawmakers who help craft California’s budget were tired of the state paying the cost for local governments’ public records responses.

”If you come to a state agency and request a public record, it’s appropriate the state would incur the cost to provide that to you,” said Leno. “But if you are requesting of a city or a county, or a water agency for a public document, it’s appropriate that that agency which is receiving the request should be responsible for the cost of compliance.”

So, Prop 42, which Leno introduced in the Senate, was the solution — it would change the state constitution to make it clear that local governments foot the full bill for their open records costs.

Check out KQED’s guide to the propositions on the June ballot.

A Question of Mandates

Why was the state responsible for these costs to begin with? It goes back to a 30-year-old constitutional change saying that whenever the state requires local governments to do something, it has to pay for the cost. The initial public records act was passed before that, so local governments were already paying for the bulk of their  responses to records requests.

But when the state made a series of tweaks in the early 2000s, including requirements that local governments respond to requests within 10 days and actively assist people looking for records, it had to pay for those costs. It’s really not a whole lot of activity. “They’re limited to things like computer programming to extract the data, and providing and actually drafting correspondence, and clarifying requests,” said Paul Okada, who works in the San Mateo County Counsel’s Office. Lawyers there process about 100 requests a year.

The county billed the state about $38,000 for its open records work last year. It has asked for about $400,000 over the past decade, making San Mateo one of the more expensive local governments when it comes to open records costs.

Altogether, local governments have asked California for $9.5 million over the course of a decade. In a budget that spends $100 billion a year, that’s really pocket change. Leno views it another way – as funding that could have gone elsewhere. “The social services that don’t get provided, for lack of $10 or $20 million in our general fund,” he said. “The reinvestment in our court system.”

And Leno points out only a small fraction of local governments have been submitting bills to the state’s Commission on Mandates. If every local government did it, the cost estimate shoots up to “tens of millions of dollars a year,” according to the Legislative Analyst’s Office.

A Weak Open Records Law

But here’s the thing – whether or not Prop. 42 passes, California’s open records law will remain the same. And according to Peter Scheer of the First Amendment Coalition, it isn’t too strong. “Unfortunately, California, which once was a leader when it comes to open records laws, is now a follower,” he said. “In fact it’s really at the very bottom of the pack, in my view.”

When the Center for Public Integrity graded all the states a couple years ago, California got a D- on access to public records. That’s because of a number of weaknesses, including no agency directly responsible for enforcing and overseeing records requests. (If an agency denies or delays your records request, your only recourse is a lawsuit.) Scheer said the low grade is also due to scores and scores of exemptions in the law, including one measure barring access to government health care contracts. “All of that information – even though it involves billions of dollars state and local governments are paying to third parties – those contracts are exempt. Completely secret.”

Scheer pointed out the list of exemptions is actually longer than the rest of the law’s text. Prop. 42 wouldn’t eliminate any of them – it would only change who pays for responses.

Open Records Proposition Would Simply Shift Who Foots the Bill 23 May,2014Scott Detrow

  • terryfrancke

    I’ve been watching and trying to improve the Public Records Act for more than 34 years. One thing I’ve learned is that local government bodies have the incentive not only to demand reimbursement from the state but to make their claims as padded as possible, because enough sizeable claims from enough local agencies will lead the state to simply turn off the mandate to provide the access that the locals deem to be too costly. That’s the reality that led to last summer’s conversion of certain public records mandates to public records “suggestions.” And it’s the reality that’s poised to repeat unless Prop 42 passes. So the fact that Prop 42 doesn’t correct other transparency problems is no reason not to vote to end this one.

    Here’s another reason to vote for 42: Until and unless public agencies bear the cost of finding, assembling and releasing public records they will never be prompted to adopt technology that makes government files access-friendly. Why post information on your website or invest in the best available search and retrieval system if you can get the state to pay for the slow and costly process of providing records on request that probably dates from the Great Library of Alexandria, circa 3d Century BCE?



Scott Detrow

Sacramento bureau chief Scott Detrow covers state government, politics and policy for KQED News and its statewide news program, The California Report.

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